Logistics assistant

Location: Ottawa, ON 

Pay: $1,100 per week, amounting to $3,300 total for the three weeks

Hours: 114.75 hours (36.25 hours per week + 6 training hours)

Deadline to Apply: Applications will be reviewed on a rolling basis until Monday, November 16th.

Do you have strong organizational skills and an interest in supporting meaningful national programs for youth? Join the Forum for Young Canadians team as a Logistics Assistant and help ensure a smooth, impactful experience for participants from across the country.

The Forum for Young Canadians, organized and run by the Rideau Hall Foundation, is dedicated to educating, equipping, and inspiring young Canadians to engage meaningfully in civic life. Over Three weeks in February and March 2027, the Forum will host its National Summit in Ottawa, welcoming over 300 students over three weeks (100 - 120 students aged 15-18 per week) for an immersive, hands-on experience like no other.

The Democratic Engagement Exchange at Toronto Metropolitan University is working with the Rideau Hall Foundation to coordinate program operations and ensure a smooth experience for all participants throughout the summit.

Job Role

The Logistics Assistants play a vital role in ensuring all program elements run smoothly by coordinating daytime activities and managing logistical needs to maintain a seamless, organized environment that enables participants to fully engage in the program.

Key Responsibilities:

  • Supporting registration processes, greeting participants upon arrival, ensuring materials are prepared, and efficiently checking them in.

  • Coordinating meeting spaces to ensure they are set up and ready for each activity.

  • Helping arrange transportation for participants and staff, ensuring smooth travel to and from venues.

  • Supporting accommodation arrangements for participants, staff, and speakers.

  • Assisting with catering, ensuring that meals and snacks are delivered on time and according to dietary needs. This includes confirming delivery times, checking food quality, and ensuring that food stations are replenished throughout the day.

  • Helping coordinate speaker logistics, ensuring greeting speakers and making sure they have everything they need for their sessions.

  • Providing general logistical support during the event, including troubleshooting issues as they arise and helping wherever needed.

Qualifications:

  • Minimum age: 25 years.

  • Valid police record check, interview, and reference checks are required.

  • Prior experience in event coordination, logistics, or operations.

  • Strong organizational and time-management skills to handle multiple tasks and priorities effectively.

  • Problem-solving skills to address challenges proactively and efficiently.

  • Clear communication skills, with the ability to collaborate with team members, participants, and vendors.

  • A proactive and adaptable attitude, with a willingness to jump in and assist wherever needed.

  • Bilingual English/French (preferred but not essential).

Compensation:  

  • $1,100 per week, amounting to $3,300 total for the three weeks 

  • 36.25 hours per week for 3 weeks, plus 6 hours of mandatory training.

  • Breakfast and lunch will be provided during scheduled shifts.

When You’ll Need To Be Available:

We are seeking Logistics Assistants who can commit to the training day and to all three sessions. 

Training Day: Saturday, February 6 (time tbd)

Session 1: Sunday, February 7 - Friday, February 12, 2027

Session 2: Sunday, February 28 - Friday, March 5, 2027

Session 3: Sunday, April 18 - Friday, April 23, 2027

Training:

  • 2 hours for online safeguarding training prior to Forum

  • 4 hours of in person training on Saturday, February 6th  

Hours:

This role requires 36.25 hours per week across all three mandatory program weeks (plus required training hours). Work takes place between Sunday and Friday each week, primarily during daytime hours. Exact daily start and end times may vary based on program needs and will be finalized closer to the program start date.

How to Apply:

Please submit your application at the link below. If you have any questions or require more information, please contact Ashley at adenny@torontomu.ca

Applications will be reviewed and interviews scheduled on a rolling basis.

We welcome and encourage applications from members of equity-seeking groups, including but not limited to, candidates who are racialized, indigenous, 2SLGBTQ+, and people with disabilities.